Privacy Policy

1. Introduction

Uni Made Familiar ("UMF", "we", "our" or "us") respects the privacy of individuals who visit our website, interact with our organization or submit information through our online forms. This Privacy Policy explains how we collect, use, store, disclose and protect personal information in connection with our website and related website enquiries.

2. Who We Are

The data controller responsible for the website is:

• Legal entity: ExamplesGlobal Services
• Brand/trading name: Uni Made Familiar (UMF)
• Registered or business address: Ngong, Kenya
• Website: www.unimadefamiliar.co.ke
• Privacy contact: info@unimadefamiliar.co.ke

3. Information We May Collect

Depending on how you interact with our website, we may collect the following categories of personal information:

• Personal and Contact Information: full name, email address, telephone number, organization or institution, and other contact details voluntarily provided.
• Academic and Student Information: university, campus, course or academic programme, academic year, area of interest, and information relevant to a student opportunity or programme application.
• Enquiry Information: messages, questions, partnership proposals, feedback, and application or expression-of-interest information.
• Event Information: name, contact details, organization or university, registration information, and relevant participation details.
• Technical Information: IP address, browser type, device type, operating system, website usage information, cookie and similar technology information, and security and access logs.
• Voluntarily Submitted Media: profile photographs, testimonials, images or other media voluntarily submitted for publication or participation in UMF activities.

4. Why We Collect Personal Information

We may use personal information for the following purposes:

• To respond to enquiries.
• To communicate with students and interested participants.
• To process expressions of interest and programme applications.
• To manage partnership discussions.
• To communicate about events and activities.
• To send newsletters or promotional communications where the necessary consent has been obtained.
• To improve our website and services.
• To maintain website security.
• To comply with applicable legal obligations.

5. Lawful Basis for Processing

Depending on the circumstances, we may process personal information on the basis of: consent provided by the individual; steps necessary before entering into a contract or providing a requested service; legitimate interests, where these do not override the individual's rights; and compliance with a legal obligation. Where processing relies on consent, the individual may withdraw that consent, subject to applicable legal limitations.

6. Marketing Communications

We may send organizational announcements, newsletters, product updates, event information and other promotional communications where the applicable legal requirements have been met. We will not treat submission of a general enquiry as automatic consent to unrelated promotional communications. Individuals may withdraw marketing consent or unsubscribe through the mechanism provided in the communication.

7. Information Sharing

We do not intend to sell personal information to third parties. However, information may be shared where reasonably necessary with: authorized UMF personnel; website hosting and technology service providers; communication and email service providers; authorized event or programme administrators; professional advisers where necessary; and relevant authorities where disclosure is legally required. We will not share personal information with universities, partners or other organizations for unrelated promotional purposes without an appropriate legal basis.

8. International Data Transfers

Some website infrastructure and technology providers may process or store information outside Kenya. Where personal information is transferred outside Kenya, UMF will ensure that applicable legal requirements and appropriate safeguards are considered and implemented.

9. Data Retention

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected, meet applicable legal obligations or resolve relevant disputes. Our retention arrangements take into account the purpose for which information was collected, the type of information, relevant legal requirements, and whether the individual remains engaged with the relevant service or programme. When information is no longer required, it will be deleted, anonymised or otherwise securely disposed of.

10. Your Data Protection Rights

Subject to applicable law, you may have the right to:

• Be informed about how your personal information is used.
• Request access to personal information held about you.
• Object to certain processing activities.
• Request correction of inaccurate or misleading information.
• Request erasure of personal information where legally applicable.
• Withdraw consent where processing is based on consent.
• Request data portability where the right applies.
• Raise a complaint about the handling of your personal information.

11. Information Security

We seek to protect personal information through appropriate technical and organizational measures, including access controls, authorization procedures, secure information handling, appropriate service-provider arrangements and internal administrative safeguards. No method of transmitting or storing information can be guaranteed to be completely secure. We encourage users to exercise reasonable care when communicating sensitive information online.

12. Children's Personal Information

Our website is primarily intended for university students, institutions and other adult stakeholders. We do not intentionally design the corporate website to collect children's personal information. Where a UMF activity involves individuals under the age of eighteen, appropriate safeguards and parental or guardian involvement will be considered in accordance with applicable law.

13. Third-Party Websites

Our website may contain links to external websites, including QMF, event registration services and partner platforms. Those external platforms may have separate privacy policies and terms of use. UMF is not responsible for the privacy practices of websites that it does not control. Users should review the relevant policies before submitting personal information to those platforms.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, website functionality, technology providers or legal requirements. The latest version will be published on this page with an updated revision date.

15. Contact Us

For privacy-related questions, requests or concerns, contact: info@unimadefamiliar.co.ke. Website: www.unimadefamiliar.co.ke. UMF may request reasonable information to verify the identity of the person making a request.